June_2010

DGS EXECUTIVE BOARD MEETING
MINUTES
01 June 2010
 
 
 
 
The board of directors for the Dallas Geological Society for the term 2009-2010 met at Desperado’s. 
 
ATTENDANCE
 
DGS BOARD OF DIRECTORS:
Sirman Hollabaugh (President) = SH
Patrick Lowry (President-Elect) = PL
Patty Abney (First Vice President) = PA
Ta Li (Second Vice President) = TL
Matt Wilson (Treasurer) = MW
Mark Bengtson (International Speaker Committee) = MB
Deanna Combs (Replacement Secretary - Vince Smith Replacement)= DC
Bob Webster (Education Chairman w/ SIPES) -- BW
 
 
 
  1. CALL TO ORDER:
  2. SH moves to call meeting to order at 5:35pm.  MW seconds motion.
  3. CONSIDERATION OF LAST MEETING’S MINUTES:
  4. CONSIDERATION OF MEMBERSHIP APPLICATIONS:
  5. None to consider.
  6. INTERNATIONAL:
  7. 25 ppl at April mtg
  8. 75 ppl at May mtg
  9. Propose an International / Unconventional mtg for Nov.
  10. 3 ppl will help (volunteer) with Intl mtgs. 
  11. Kathleen McKenzie can be a full committee member, but must report to MB
  12. MB will take over Chairman duties.
  13. TREASURER’S REPORT: Reported by MW
  14. Golf Tournament finances are all settled. 
  15. Full Treasurer Report pending due to SWS final negotiations.
  16. AWARDS LUNCHEON - AWARDS: Reported by PA
  17. June 8, 2010 at 11:30 am at Brookhaven
  18. Award recipients and guests are free
  19. Still need to make reservations
  20. SH:
  21. Has awards ordered
  22. ~$800 for all awards
  23. Barbara Kearney == Honorary life award
  24. Has all bios
  25. All award recipients must have someone speak for them
  26. ELECTION/OFFICERS: Reported by PA
  27. Election concluded without trouble.
  28. WEBSITE RELATED ISSUES:
  29. Vince Smith agreed to be webmaster for the next yr.
  30. PL will create a gmail webmaster acct
  31. PA: Job board is still a mess.  Spam emails are still being posted.
  32. SH: Should be restricted access.  Table to next mtg
  33. $195/mo = server fee.  Does not cover any service.  Shiple is the company. 
  34. SH: Proposes to set up interactive email, i.e., pay dues email with a direct link to the pay site.
  35. SH: Proposes animations on webpages
  36. 503B tax probs with sponsor donations.  Must confirm this with the tax attorney. 
  37. Ck with Mike McConnell to get voicemail code # for phone confirmations.  Email is more efficient than voicemail, but some members prefer voicemail. 
  38. NEW BUSINESS:Bob Webster (SIPES)
  39. PL: SIPES holding a symposium in Nov at E. Miles.  SIPES wants to work with DGS.  DGS will split profit.  Do not know the theme of the talks at this time.  Likely, New Technologies / New Methods. 
  40. BW:
  41. Likes to have one educational event a yr.
  42. Wants to partner with DGS
  43. Putting together topic and schedule now
  44. Looking at Nov 3 at E. Miles.
  45. Series of 30 min talks with 10-15 mins for Q/A
  46. Needs DGS to:
  47. Allow online registration on DGS website
  48. Get sponsors for expenses
  49. DGS will not be required for upfront costs
  50. Potentially 60 (SIPES):40(DGS) split, or 50:50.  TBD
  51. SIPES will work with DGS on accounting.  DGS will volunteer Mike McConnell to work with SIPES treasurer.
  52. SIPES will set up facilities / speaker lunch
  53. DGS will do handle webpage, accounting, sponsors
  54. Looking at $100-$150/person registration fee.  Not finalized yet.  Need to get all final bids in first.
  55. SH moves to join SIPES in this venture.  TL seconds motion.  Motion passes.
  56. ADJOURN:
  57. SH moves to Adjourn.  PL Seconds.  Meeting Adjourned 6:44pm.
 
 
 
 
 
 
 
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