February 2010 Minutes

DGS EXECUTIVE BOARD MEETING

MINUTES

03 February 2010

The board of directors for the Dallas Geological Society for the term 2009-2010 met at Desperado’s. 

ATTENDANCE

DGS BOARD OF DIRECTORS:

Sirman Hollabaugh (President) = SH

Ta Li (Second Vice President) = TL

Mark Larsen (Intl. Committee Chairman) = ML

Matt Wilson (Treasurer) = MW

Mike McConnell (Treasurer-Elect) = MM

Deanna Combs (Replacement Secretary - Vince Smith Replacement)= DC

Lee Higgins (Past Vice President) = LH

1)      CALL TO ORDER: SH motion to call meeting to order at 5:40pm. Seconded by MM.

2)      CONSIDERATION OF LAST MEETING’S MINUTES: ML – Motion to approve last month’s minutes. Seconded by SH.

3)      CONSIDERATION OF MEMBERSHIP APPLICATIONS: MM – Review of two new member applications

a.       Derek Main – UTA Student – membership application approved

b.      Steve Von Felt – Sr. Geo @ Rosewood – membership application approved

                                                               i.      Motion to approve both applications by MM. Seconded by LH.

4)      TREASURER’S REPORT – ACCT STATUS UPDATE: MW presents treasurer report

a.       Holiday party   

                                                               i.      agreed to split cost/$ 50:50 with Dallas Geophysical Society

b.      Golf Tourney 

                                                               i.      Dual sponsorship for May 3^rd

                                                             ii.      Dallas Geophysical Society is running it

                                                            iii.      Question as to whether the books are closed – to be resolved

c.       Review of Christmas Party sponsors

                                                               i.      -$10,423.73; but online pmts not yet reconciled

d.      Cash Flow

                                                               i.      Late bill from catering company

                                                             ii.      Lost $ on core workshop due to no-shows

                                                            iii.      International dinners – no fee/bill

                                                           iv.      Schipul website bill – paid by monthly ck by MW

e.       SH motions to approve MW’s review of treasury account. Seconded by TL.

5)      TEACHER AWARD: Discussion / Ideas

a.       Divide award into 2 separate $2500 gifts. One for lower levels (i.e., K-8 grades) and one for higher levels (i.e., 9-12 grades). 

b.      Benefits of / reason for dividing the award amount

                                                               i.       DGS got misled by a non-teacher last year who was awarded the full amount. Division would offer some protection.

c.       5-member board for approving awards

d.      Revise scoring parameters

e.       SH proposal / discussion:

                                                               i.      2^nd VP to be liaison between DGS and school groups rather than a 5-member board

                                                             ii.      Leave the scoring parameters up to Stan Pittman and Diane Brownlee

                                                            iii.      Leave the volumetric split and age split in award(s) up to Stan Pittman and Diane Brownlee

f.        TL proposal / discussion:

                                                               i.      Have a Senior and Junior level awards

g.       Motions by SH and seconded by MM:

                                                               i.      Split award into two awards

                                                             ii.      Give Stan Pittman and Diane Brownlee a DGS 2^nd VP liaison rather than a 5-member DGS committee

                                                            iii.      Give authority to Stan Pittman and Diane Brownlee to determine split amount and level-placement of award split

                                                           iv.      Give authority to Stan Pittman and Diane Brownlee to create / use their own scoring parameters.

6)      UPDATE ON LUNCHTIME SPEAKERS: Discussion of available speakers. Next Luncheon is 09Feb2010.

7)      UPDATE ON SWS:

a.       Discussion of sponsorship link on website progress. 

b.      Waiting on David for short course email for registration opening 15Feb2010. 

8)      UPDATE ON INTERNATIONAL SPEAKERS: Discussed by ML

a.       19 ppl at last mtg

b.      Was a good talk, well received

c.       Upcoming mtg 17Feb2010

d.      Have speakers for the rest of the year

                                                               i.      Order uncertain at this date

e.       Usually turning a profit

9)      UPDATE ON WEBSITE RELATED ISSUES:   Discussed by SH

a.      MEMBERSHIP PROFILE UPDATES

                                                               i.      If change jobs or email address, then MUST re-register. 

b.      JOBS LISTING

                                                               i.      Changed job posting page and is being tested

c.       SWS SPONSORSHIP LINK

                                                               i.      Lee has been re-elected

                                                             ii.      Updated AAPG DGS delegates today

d.      IMPROVEMENTS OR SUGGESTIONS

                                                               i.      MM proposed a website show-and-tell at an upcoming mtg to help members become acquainted with the websites changes and features. Ten – fifteen minutes required. 

10) NEW BUSINESS:

a.       TL Discussion

                                                               i.      02Mar2010 – Texas Energy Council mtg at SMU

                                                             ii.      All DGS members are default members of the TEC

b.      15April2010 – Crawfish Broil at Windfree Point. 

                                                               i.      SH motion to re-affirm Crawfish Committee and remain as an AdHoc Committee

1.      LH indicates this is unnecessary.

c.       TL discusses Christmas party

                                                               i.      Proposed date = 10Dec2010

                                                             ii.      Location = TBD

                                                            iii.      DC offers assistance with planning / finding venue

d.      SH submits motion for LH to replace Mark Wilson. TL seconds the motion.

e.       SH submits motion for DC to serve as replacement Secretary in place of Vince Smith for the term. MM seconds the motion.

11) ADJOURN:

a.       SH adjourns the mtg at 8pm.